Preliminary 2024-2025 Yavapai College Catalog 
    Jun 16, 2024  
Preliminary 2024-2025 Yavapai College Catalog

Glossary of Terms

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The following terms are often used at Yavapai College in written materials and in conversations with advisors and faculty. Use this guide to learn more about their meaning.


Ability to Benefit - Term used to describe a student's chances of being successful in a college-level course of study. A high school diploma, GED or equivilent can be used to document the ability to benefit from college. 

Academic Advisement - Consulting with a college advisor to develop a plan for fulfilling the requirements to reach an educational objective. Participating in the advisement process will minimize the loss of credits for students planning to transfer.

Academic Calendar - The College's Academic Calendar contains key dates important to every student, including holidays and the start and end dates of classes.

Academic Honors List - An honor bestowed upon students who demonstrate exemplary performance. To be eligible, a student must complete 12 or more credits in that semester with a grade point average of 3.5 or higher.

Academic Probation - A student is placed on Academic Probation (AP) if, while on Academic Warning, the student earns less than a 2.0 semester GPA in the subsequent semester (based on attempted credits). See Student Rights & Responsibilities  for further detail.

Academic Renewal - Academic Renewal allows a student who experienced academic difficulties during earlier attendance at Yavapai College to have grades for a particular period of time excluded from the calculation of the grade point average. All courses and grades remain on the student's permanent academic record.

Academic Suspension - A student is placed on Academic Suspension (AS) if, while on Academic Probation, the student does not achieve a cumulative GPA of 2.0 or above during the second semester of Academic Probation. See Student Rights & Responsibilities  for further detail.

Academic Warning - A student is placed on Academic Warning (AW) if the student has attempted 12 credits or more and earned a cumulative GPA of less than 2.0. See Student Rights & Responsibilities  for further detail.

Add - This term refers to the period of time when students can add a class to their class schedule for a particular semester.

Administrative Drop - During the first 10 days of a class, an instructor may drop a student from a course for failure to attend or participate.

Admission - Students who complete the online college admission form are immediately admitted to the college and will receive credentials to enable registration for classes.

Advising - The College provides free advising services to all students for help with program planning and course selection.

AGEC (Arizona General Education Curriculum) - A common structure of general education agreed upon by all public colleges and universities in Arizona. The AGEC, a 35-credit general education component of the Associate degrees for transfer, fulfills lower-division general education requirements for students transferring to Arizona's public universities (Arizona State University, Northern Arizona University, and University of Arizona).

Articulation - The acceptance or transfer of coursework through special agreements. Yavapai College articulates transfer of courses to Arizona's public universities (Arizona State University, Northern Arizona University and University of Arizona).

Associate Degree - A degree awarded by a community college upon satisfactory completion of an organized program of study. An associate degree requires the completion of a minimum number of credits with a certain combination of courses, including general education and major requirements. For more detailed information, see an advisor or refer to the "Degrees & Certificates " section of this catalog.

Audit - Students who audit a class attend class meetings but do not receive credit or a grade for the course.


Bachelors Degree - A degree awarded by a four-year college or university after satisfactory completion of an organized program of study, usually requiring at least four years of full-time study.


Catalog - The College Catalog is published online annually. The Catalog contains information about the policies and services of Yavapai College, including all degree and certificate programs, course requirements and descriptions, and student resources.

Catalog Year - The year in which a student begins a program of study, and subsequently maintains continuous enrollment. The requirements for the degree or certificate will be those which were in effect the catalog year the student began the program.

CEG (Course Equivalency Guide) - The CEG indicates how each of the public universities in Arizona accept 100- and 200-level courses in transfer from each community college. The CEG is available through campus advisors or online at

Class Standing - Freshman: First year class standing - students who have between 0 and 29.9 cumulative credits. Sophomore: Second year standing - students who have between 30 and 59.9 cumulative credits. Junior: Third year class standing - students who have have between 60 and 89.9 cumulative credits. Senior: Fourth year class standing - students who have between 90 and 120 cumulative credits.

CLEP Test - College Level Examination Program - Credit for prior or extra-institutional learning may be earned through successful scoring on general or subject area CLEP testing. Some disciplines may have additional requirements to demonstrate accomplishment of learning outcomes (e.g. writing samples, laboratory).

Continuous Enrollment - Students maintaining continuous enrollment at any public Arizona community college or university may graduate from Yavapai College according to the requirements of the catalog in effect at the time of initial enrollment or according to the requirements of any single Yavapai College catalog in effect during subsequent terms of continuous enrollment.

A semester in which a student earns course credit will be counted toward continuous enrollment. Non-credit courses, audited courses, failed courses, or courses from which the student withdraws do not count toward the determination of continuous enrollment for catalog purposes.

Students who do not meet the minimum enrollment standards stipulated above during two consecutive semesters (fall/spring or spring/fall) are no longer considered continuously enrolled, and must meet requirements of the Yavapai College catalog in effect at the time they are readmitted or of any single catalog in effect during subsequent terms of continuous enrollment after readmission.

Co-requisite - A co-requisite refers to a related course that must be taken at the same time as another related course (e.g., science lecture and science lab).

Core Requirements (Core Courses) - Core courses are the required courses within a degree or certificate and must be completed with a grade of "C" or better.

Course Program of Study (CPOS) - is a federal requirement that only courses that count toward a student's program of study (your declared Associate's Degree or Certificate major and minor Programs) be considered when determining Federal Financial Aid eligibility.

Credit Hour (Federal Definition): A credit hour is the amount of work represented in learning outcomes and verified by evidence of student achievement. It is an institutionally-established equivalency that is not less than: (1) one hour of classroom or direct faculty instruction and a minimum of two hours of out-of-class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time; or (2) at least an equivalent amount of work as required in paragraph one of this definition for other activities as established by an institution, including laboratory work, internships, practicums, studio work, and other academic work leading toward the award of credit hours.


Drop - This term refers to the period when students can drop a class. Dropped classes do not appear on the student's academic transcript.


Educational Plan - A written outline of all courses required to complete a specific program.

Elective - Elective courses are courses that are in addition to the core requirements of a program. Students choose electives based on a list specified by their program or in specific approved areas of interest. Electives must have a course number of 100 or higher to count toward graduation. Students should choose electives in consultation with their program advisor.

Expected Family Contribution (EFC) - The sum of the parent and student contributions toward educational costs as determined by the need analysis based on FAFSA data. For 24-25 the results of  FAFSA Calculation will now be called the Student Aid Index (SAI)


FAFSA - The Free Application for Federal Student Aid (FAFSA) is a required form that must be completed as the first step in applying for many types of financial aid. This application can be found at

Family Contribution - The sum of the parent and student contributions toward educational costs as determined by the need analysis.

Federal Direct Subsidized and Unsubsidized Educational Loans (FDSL) - Federal Loans for parents and students which are both need based and non-need based. Loans must be repaid with interest. Interest rate is fixed each academic year on July 1st by the Department of Ed for that Academic year's loans borrowed.

Federal Family Education Loans (FFEL) - Federal Loans for parents and students which are both need based and non-need based. Loans must be repaid with interest. Interest rate varies. This Federal Program was ended by The Department of ED and no new loans are currently being made in this program.

Federal Work Study (FWS) - Program in which students work part-time to earn a portion of their financial aid award.

Federal Supplemental Educational Opportunity Grant (FSEOG) - One of the Federal Campus Based grant programs available at Yavapai College. Priority is given to PELL grant recipients by law.

Financial Aid Package/Award - An offer of financial aid which combines various forms of aid, typically from one or more sources.

Financial Need - The basis for most financial aid awards. Determined by subtracting the family contribution calculation from an institution's cost of attendance.

Full-Time Student - Students are considered full time if they are registered for twelve or more credit hours in a semester. (This definition may not apply to veteran's benefits. Check with the Veteran's benefits department for details.)


General Education - A plan of course work generally covering the areas of natural sciences, mathematics, communication skills, humanities, and critical thinking required to complete a degree.

Good Standing - To stay in good academic standing with the institution, a student must maintain a GPA of 2.0 or better and earn credit in at least one-half the credits for which registered. Financial Aid recipients must complete 66.67% of the credits attempted to remain in good standing for State and Federal Financial Aid programs.

GPA/Grade point average - The average grade earned by a student, figured by dividing the total grade points earned by the total credits completed.

Grade Points - The product of multiplying the value of a letter grade (A=4, B=3, C=2, D=1, F=0) by the credit value of a class. These points are used in computing a student's GPA.

Graduate Degree - An advanced degree (Master's or Doctorate) which is undertaken after completion of a Bachelor's degree.


Hold - Students who owe money or fail to return materials will have a hold placed on their record. This hold must be resolved before a student is permitted to register for further classes. Students should log in myYC if a hold is placed on their account for information on who to contact to clear their student account.


Incomplete Grade - A grade of "I" (Incomplete) may be assigned by an instructor when a student has been unable to complete academic work for a class by the end of the term due to an unforeseeable emergency and for justifiable reasons. To qualify, a student must have completed a significant majority of the work required for the class while maintaining a "C" average for work submitted and who is capable of completing the remainder of the required work for the course within the allotted time. 

Independent Study - Independent Study allows opportunities for academic learning beyond what the College provides in the normal curriculum. This may involve creating a course in a field where Yavapai has no courses at all, or it may involve creating courses more advanced or specialized than existing courses. Through this program, students can seek knowledge or skills not otherwise available in the College. Independent Study is an opportunity to award College credit for new academic learning rather than prior learning, cooperative job placement, work study or internships. Independent Study is not for non-college credit activities or for developmental studies.

Internship - Internships involve structured field experiences within specific academic disciplines or technical areas. These experiences enable students to explore potential careers and apply knowledge gained in the classroom while refining the technical skills and gaining relevant experience in the workplace.


Leveraging Educational Assistance Partnership Grant (LEAP) - A type of grant available to students who are residents of Arizona. Awards are given on a first come-first-served basis.

Lower Division - Course work normally taken in the first two years of college, at the freshman and sophomore levels. Courses numbered 100-299 at Yavapai College are lower division.


Matriculation - The completion of steps necessary for reaching an educational objective, including application, assessment, enrollment in classes, academic progress, and graduation or transfer.


Need Analysis - The process of determining a student's eligibility for financial aid. The analysis involves establishing student expense budgets, determining the family contribution (EFC) or the Student Aid Index (SAI) , and calculating a student's Financial Aid eligibility.


Orientation - A workshop designed to introduce new students to campus life and to other resources to promote student success.


Part-time Student - A part-time student is a student registered for less than twelve credit hours in a semester.

Pell Grant - The primary federal grant program. These awards do not have to be repaid as long as the student makes satisfactory academic progress.

Prerequisite - A prerequisite is a required course, level of learning, or assessment score required prior to enrollment in a specific class. Prerequisites are listed in the college catalog with the course description. A prerequisite waiver may be approved by an academic advisor if there is documentation/evidence that the student completed the pre-req; an instructional dean may approve a prerequisite in some cases when student has documentation of comparable preparation.


Registration - Registration is the process of selecting classes, processing selections online, and paying tuition and fees.


Schedule of Classes - Yavapai College publishes an online listing of classes offered during the fall, spring, and summer semesters. The schedule of classes contains all information needed to register for a class, including time, date, location, instructor, costs, and any enrollment restrictions.

Semester - A length of time that a school term lasts. Yavapai College has a 16-week semester (15 weeks of instruction).

Special Circumstances - a process by which a student can provide additional documentation to the Financial Aid office to facilitate a Professional Judgement file review due to extenuating circumstances such as loss of job or income, additional medical bills, etc.

Student Aid Index (SAI) - Results from a student/Family completing a FAFSA. Beginning in 2024-25 the SAI will be replacing the EFC in determining PELL Grant and calculating other financial aid eligibility.


TBA (To Be Arranged) - TBA is a term used in the Schedule of Classes to indicate that more information is forthcoming about the course. Example: If TBA shows in the instructor column of the schedule, the course had not yet been assigned to a particular instructor. 

Transcript - The permanent record of all classes taken while enrolled at a college or university. An official transcript is issued by the College Registrar and contains a master list of the courses a student has taken, the grades earned, and the cumulative grade point average. Yavapai College official transcripts can be requested at or from the Office of the Registrar. Students can view their unofficial transcripts online via myYC.

Transfer - The process of moving from one college to another prior to completion of educational objective.

Transfer Guide - University Transfer Guides list the Yavapai College courses that transfer and fulfill degree requirements at ASU, NAU and the UA.


Units - Also referred to as credit hours.

Upper Division - Course work normally taken in the third and fourth years of college, at the junior and senior levels. Courses numbered 300-499 are upper division. 


Verification - A process by which the Financial Aid Office reviews additional documentation provided by a student and/or their family (as required by the Department of ED) to solve any conflicting information in a financial aid application.


Withdraw - A student's removal from registration for a class within a specified time period. A withdraw is recorded on the student's permanent transcript. Refer to "Dates and Deadlines" at for semester-specific withdraw deadlines.