Academic Information and Standards

Academic Policies

Academic Honors List

An honor bestowed upon students who demonstrate exemplary performance. To be eligible, a student must complete 12 or more credits in that semester with a grade point average of 3.5 or higher.

Academic Load

Classes routinely require two to three hours of outside preparation for each hour spent in class. Some specialized academic programs may require additional outside preparation. To ensure that students have every opportunity for success in courses, academic loads must be carefully planned.

Full-time student status is defined as 12 credit hours per semester. A typical academic load for many programs is 15-16 credit hours per semester; the maximum academic load is generally 18 credit hours. Ordinarily, only a student with a grade point average of 3.00 or better of full-time work is allowed to carry more than the maximum load. A student not qualifying may petition the District Director of Academic Advising or designee for permission to carry an overload.

Students who are employed or who undertake many extracurricular activities will find it advisable to reduce their academic loads accordingly.

Academic Renewal

Academic Renewal allows a student who experienced academic difficulties during earlier attendance at Yavapai College to have grades for a particular period of time excluded from the calculation of the grade point average. All courses and grades remain on the student's permanent academic record.

Conditions:

• Before applying for Academic Renewal the student must complete at least twelve credit hours of academic course work with a grade of "C" or better in each course.
• Application for Academic Renewal may be made after a two-year waiting period from the last semester to be considered for renewal.
• Academic Renewal is granted on a semester basis, not on a per course selection basis. The student may have a maximum of four consecutive semesters (including summer) of course work disregarded in calculations regarding academic standing, grade-point average, and eligibility for degree or certificate completion.
• Academic Renewal may be granted only once during a student's academic career at Yavapai College and may not extend to other institutions.
• If a student's application for Academic Renewal is approved, the student's permanent record will be annotated to indicate that no work completed during the disregarded semester(s) or term(s), even if satisfactory, may be calculated in the grade-point average or applied to completion of certificate/degree requirements. Academic Renewal is not available to students who have already completed requirements for a certificate or degree. Since the student's complete record (before and after Academic Renewal) remains on the transcript, other institutions may consider all course work when a student transfers or applies to professional or graduate-level programs.

Procedures:

1. The student application for Academic Renewal must be obtained from an academic advisor.
2. The student's academic advisor must sign the form and attach a copy of the student's transcript and forward to the Office of the Registrar.
3. The application must be approved by the Registrar. If approved, the Registrar will update the students transcript.

Articulation Agreements

Articulation and transfer agreements specify which courses are equivalents from, or to, another institution. Your advisor will be able to tell you if such an agreement exists, and for which specific courses. Related information is available at University Transfer Information/Resources found at www.yc.edu/advising.

Assessment of Student Academic Achievement

In harmony with Yavapai College's mission to provide quality higher learning, the assessment cycle of continuous improvement based on evidence ensures the quality of students' academic experiences.  The purpose of assessment is to measure the degree to which students attain the educational goals and outcomes determined by the academic departments of the college. The assessment process consists of identifying goals and outcomes, gathering evidence about how well students are attaining the goals and outcomes, and using the information to improve instruction and revise curriculum.

Attendance Policy

Yavapai College offers courses in a variety of delivery formats. Students are expected to attend classes and/or actively participate in all credit courses regardless of the delivery method.

All course syllabi will state attendance and class participation requirements. Syllabi will also define any consequences for not adhering to attendance and/or participation requirements.

The course calendar must identify assignments that require student participation in class activities or due dates for course assignments.

College Honors Program

Each year the college accepts approximately twenty-five students into its Honors Program. The program offers educational enrichment through travel, special events, lectures, and honors classes. Students enroll in a one-credit class ("The Honors Colloquium") each semester. The Honors Colloquium, when successfully completed three semesters, fulfills the Yavapai College Critical Thinking requirement. Most years, students in the program are expected to participate in an extensive college-sponsored trip to a location selected for its cultural interest.

Admission to the program is through a competitive application process and is based on academic achievement and a demonstrated ability to think critically and independently. Entering freshmen must have a cumulative grade point average of at least 3.50 on a 4 point scale, or have scored at least 650 on a High School Equivalence Diploma, be at least 17 years old by the start of their first semester in the program, have completed no more than 13 credit hours of 100-level or higher college coursework (with a minimum 3.50 GPA for any completed credits). Continuing students who have completed 14-48 hours of Yavapai College credit (in courses numbered 100 or above) with a grade point average of at least 3.50 may also apply for admission.

Required application materials include transcripts, letters of recommendation, a Yavapai College academic plan (continuing students only), SAT or ACT scores (incoming freshmen only) and an essay on an assigned topic. Updated application instructions are available on the Honors Program website (www.yc.edu/chp) in late December. The deadline for application is March 1.

Once admitted, students must complete a minimum of 13 credit hours per semester, make satisfactory progress toward a Yavapai College Associate degree, maintain a minimum grade point average of 3.50, and participate fully in Honors Program activities in order to remain in the program.

Benefits to College Honors Program Students:

• Scholarships of $1,000 per semester
• Tuition waivers for 13 - 16 credit hours per semester
• Up to 4 semesters of eligibility for students admitted as incoming freshmen
• Admission to honors classes
• Opportunities to interact with other academically gifted students
• Opportunities for intellectual and cultural growth and enrichment experiences, including travel
• Advisement and other activities designed to clarify long-range career and academic plans
• Assistance in applying for scholarships and admission to honors programs at universities where students intend to complete baccalaureate study
• Special recognition upon graduation

More information about the program is available on the Honors Program website (www.yc.edu/chp).

Educational Partnerships

Yavapai College has partnerships with the three Arizona state public universities (Arizona State University, Northern Arizona University, and the University of Arizona), as well as transfer agreements with other U.S. universities and colleges that are regionally accredited. Transfer partnerships assist students in making a smooth transition from one institution to the next by maximizing credits. Several university partners offer Yavapai College graduates dedicated advisement as well as financial incentives such as tuition and transfer scholarships, waiver of application fees, textbook waivers, and special tuition incentives. To view a list of institutions with which Yavapai College has established articulation agreements, and to view a schedule of university visits to YC campuses, see www.yc.edu/transfer.

Guidance Academy, LLC dba Guidance Aviation

Yavapai College and Guidance Aviation in Prescott, Arizona have partnered to establish a joint flight training program at Yavapai College's Career and Technical Education Center and Ernest E. Love Field. The partnership supports the Helicopter Concentration of the AAS in Aviation Technology in which the ground and air curriculum are approved by the Federal Aviation Administration (FAA).

North-Aire Aviation, LLC

Yavapai College and North-Aire Aviation have established a joint flight training program at Yavapai College's Career and Technical Education Center and Ernest E. Love Field in Prescott, Arizona. The AAS in Aviation Technology with a Concentration in Airplane Operations is supported by this partnership in which the air and ground curriculum are approved by the Federal Aviation Administration (FAA).

Grades and Credits

Instructors will evaluate student achievement of course learning outcomes, and students will be regularly informed of their progress. Evaluation measures will be clearly set forth by the instructor in the course syllabus. A variety of evaluation methods relevant to the learning outcomes may be used.

A course completed with a grade of A, B, C or S fulfills the prerequisite requirement for another course. A maximum of 12 credit hours of S grades may be applied to a degree or certificate program. Grades of S are not an option towards completion of an AGEC (Arizona General Education Curriculum) certificate.

A course completed with a grade of D, F or U does not fulfill the prerequisite requirement for another course and may not be applied to a degree or certificate requirement.

To calculate the Grade Point Average (GPA) for the semester:

1. Multiply the points assigned to the letter grade by the number of credit hours earned in each class
2. Add the points of all classes together
3. Divide by the total number of credits

Sample Grade Point Average (GPA) Calculation

Change of Final Grade

In case of an error in computing or recording a final grade, a student may request a grade change by faculty no later than 30 calendar days after the date the final grade has been posted to the student's permanent record. Once a grade for a course has been officially posted to the student's permanent record by the Registrar, the instructor may change the grade due to the following:

1. An error occurred in the computer and/or recording of the grade or,
2. An incomplete classification (I)

A Change of Grade request after 30 calendar days must be completed with appropriate signatures including the instructor, and Dean or designee. The request is then submitted to the Registrar.

Incomplete Grades

A grade of "I" may be requested by a student and will be posted to the student's permanent record only at the end of a semester in which the student has done the following:

1. Has completed a significant majority of the work required for the course while maintaining a "C" average for work submitted and is capable of completing the remainder of the required work for this course
2. Experienced extenuating circumstances which prevent completion of the course requirements

It is the exclusive responsibility of each student receiving an Incomplete to be in communication with the instructor and complete the course(s) by the deadline established by the instructor; the maximum of which can be 45 days. The instructor will then initiate a Change of Grade form. If the instructor is no longer available, the student should contact the supervising instructional division dean. If the work required is not completed by the deadline established by the instructor, the grade specified by the instructor will be posted to the permanent record.

Satisfactory (S)/Unsatisfactory (U) Grades

Yavapai College encourages each student to explore areas of study outside the major field of study. The S/U grading option is one way the College stimulates this exploration.

The "S" grade is defined as equivalent to a grade of "C" or better on the conventional grading scale of A-F. A course completed with an "S" grade indicates appropriate subject area knowledge to satisfy the prerequisite requirement of a related higher-level course.

Specified courses are graded only S/U. Students who prefer the S/U grading option must notify the class instructor. Conditions of Satisfactory/Unsatisfactory (S/U) grading:

• Since some college and universities limit the number of credits completed with S/U grading that will transfer, or restrict the way that such credits may be applied to degree requirements, it is recommended that students preparing to transfer select the S/U grading option only for elective courses.
• A maximum of twelve (12) hours of "S" credit from 100- and 200-level courses may be applied toward Yavapai College graduation requirements.
• S/U grading is not an option for courses applied to the Arizona General Education Curriculum (AGEC). On an exception basis, "S" grades may be allowed in the AGEC for transfer credit, if documentation collected by the community college indicates that the "S" grade issued was the only option for the student and the "S" is "C or Better." 

For Spring 2020 only, students who choose an "S" grade in an AGEC course in response to the COVID-19 emergency may use this grade to complete their AGEC requirements. Arizona Universities will accept "S" grades earned in AGEC courses during Spring 2020. 

• S/U grades are not computed in the student's Yavapai College grade point average.

Internships

Internships facilitate learning beyond the classroom through supervised field experiences within specific academic disciplines or technical areas. These experiences enable students to explore potential careers and apply knowledge gained in the classroom while refining the technical skills and gaining relevant experience in the workplace.

Internship credit is available at Yavapai College on a limited basis, and only if a student is enrolled in a program that requires an internship for program completion.

Specific requirements must be met before students are approved for internships. See www.yc.edu/internships for requirement information. Unless noted otherwise, internships are graded as S/U only.

Methods of Instruction and Meeting Types

Yavapai College offers a variety of instructional methods to meet the needs of a diverse student population.

Instructional Delivery Methods

Meeting Types

Meeting Type indicates the primary way(s) a student will interact with the class (in person in a classroom, online, a combination of both, etc.). A course may include one or more of the following meeting types.

Prior Learning & Credit for Exams

Prior Learning

Yavapai College recognizes that learning experiences take place in a variety of settings. Many students have significant, demonstrable learning that has come from educational experiences outside the traditional academic environment. Students may be awarded college credit for prior or extra-institutional learning based on established assessment methods including articulation agreements, credit by evaluation, and college-level equivalency examinations. All assessment methods used by the College require faculty review and oversight to determine that learning outcomes have been accomplished by determining acceptable test scores, appropriate equivalencies, special program requirements, or other academic considerations.

Additional Information:

• A maximum of 30 credit hours by any combination of examination, special articulation agreement, or evaluation will be accepted.
• A student must successfully complete at least one credit course at Yavapai College before any credit for prior learning will be documented on the College transcript.
• Duplicate credit will not be awarded for prior learning in subject matter for which the student has already received credit.
• Assessment for prior learning will not be administered for equivalency of courses numbered below 100.
• Credit will not be granted for more elementary course work or for a prerequisite to a course in which the student is enrolled or for which the student has already received credit.
• An official transcript or documentation of test scores must be sent directly to the Registrar from the administering agency or testing company prior to assessing eligibility for credit.
• The Yavapai College transcript will document only that credit for prior learning has been granted and the number of credits awarded. No letter grade will be assigned for any assessment of prior learning and no record will be made of unsuccessful assessments.
• While Yavapai College will award credit for prior learning in accordance with institutional policies and procedures, the credit is not necessarily transferable to other colleges and universities. Therefore, students are strongly advised to meet with a program advisor at the college or university they plan to attend.
• Credit for prior learning may impact financial aid awards. Therefore, students are strongly advised to meet with a financial aid advisor prior to pursuing assessment of prior learning.
• The student must pay any fees and adhere to approved administrative procedures for the prior learning assessment method selected. All fees are non-refundable.

Military Training and Experience:

ACE Military Registry Transcripts including AARTS (Army); SMART (Navy and Marine Corp); CCAF (Air Force); and CARTS (Coast Guard) can be considered. The student must request that the transcript be sent to Enrollment Services or electronically to: electronicreceipts@yc.edu. For more information: consult http://aarts.army.mil/ (check the information on "Related Links/Referrals" for other military branches of service).

• Credit awarded is not necessarily transferable to other institutions, and may impact financial aid awards. Students should meet with a financial aid advisor prior to pursuing assessment of military training.

Advanced Placement (AP) Table*

Students who have taken a college board advanced placement course in their secondary school may be eligible to receive YC credit. Listed are the AP subject areas accepted by Yavapai College, the score required, the credit awarded and the recommended YC equivalent. Students should have their scores sent directly to the YC Registrar's office.

*These areas of study represent the Advanced Placement Standards set by the state of Arizona's Articulation Task Forces and approved by the AZ Transfer Steering Committee.
**To receive credit, student must submit their portfolio to the Arts and Humanities Division Dean for approval.

Cambridge Assessment International Education (formerly CIE) Table

Listed are the Cambridge International AS & A levels accepted by Yavapai College, the score required, the credit awarded and the recommended YC equivalent. Students should have their scores sent directly to the YC Registrar's office.

College Level Equivalency Exams

College Level Examination Program examinations (CLEP) are administered by the Assessment and Testing Center. For information about the specific examinations administered and accepted by Yavapai College and fees involved, call 928.776.2200. For CLEP course titles and outlines of each course, go to http://www.collegeboard.com/student/testing/clep/about.html.

College Level Examination Program (CLEP) Table

Students may earn credit by successfully completing CLEP examinations. Listed across are the CLEP subject areas accepted by Yavapai College, the credit awarded and the recommended Yavapai College equivalent. Only CLEP scores of 50 or better will be awarded credit (scoring exceptions are listed in the lower table). CLEP scores are not transferred to Yavapai College from another school's transcript. CLEP scores must be sent directly to the YC Registrar's Office.

Listed below are the College Level Examination Program (CLEP) subjects with scoring exceptions:

DSST (formerly DANTES) Exam Table

DSST (formerly DANTES Subject Standardized Tests) are credit-by-examination tests originated by the United States Department of Defense's Defense Activity for Non-Traditional Education Support (DANTES) program. Listed are the DSST subject areas accepted by Yavapai College, the score required, the credit awarded and the recommended YC equivalent. Students should have their scores sent directly to the YC Registrar's office.

International Baccalaureate (IB) Table

The International Baccalaureate (IB) Diploma Programme, offered in select high schools, is a rigorous 2-year course of precollege studies leading to exams that can be used to qualify for college credit. Listed are the IB subject areas accepted by Yavapai College, the score required, the credit award  ed and the recommended YC equivalent. Students should have their scores sent directly to the YC Registrar's office.

Repeating a Course

A student may repeat any course offered by Yavapai College in order to improve a grade, or gain additional knowledge, experience, or other benefit, limited only by the following conditions:

• The credit earned in repeated courses will only be counted one time for completion of degree/certificate requirements unless otherwise noted in the course description
• A student may enroll in concurrent sections of a course only if the course is numbered 000-099
• Repeated courses may not be eligible for federal Financial Aid funding or veteran education benefits
• An individual student's repeat enrollments in specific courses may be restricted if it is determined to be in the best interest of the student or College

All grades appear on the permanent transcript. Included in the cumulative grade point average is the highest single grade earned in a course and all applicable grades earned in repeatable courses.

Skills Assessment, Advisement and Placement Policy

Yavapai College believes that correct course placement is a powerful factor in student retention and success. Therefore, the college requires assessment of competency in reading, writing and mathematics.

Skills Assessment

We want students to be successful at Yavapai College. Enrolling in courses that are appropriate to the student's level of preparation is an important step on the road to success.

The skills assessment helps students to identify strengths as well as where development is required to provide a strong foundation prior to enrolling in college-level courses. The results will guide students in the right direction to complete their educational goals without taking courses which they don't need, and/or taking courses for which they are not prepared.

The skills assessment is not an admissions test. When students meet with their academic advisor, they will also review other evidence of college readiness, such as high school transcripts, ACT or SAT scores, and copies of transcripts from other colleges/universities that the student has attended.

Attention Veterans: Veterans seeking to improve their skills assessment scores can contact the TRIO Veterans Upward Bound Program which is designed to prepare veterans before enrolling in college courses. Visit www.yc.edu/vub for more details.

Reading Proficiency

All students enrolling in any course on the General Education Course list or any course that has designated the prerequisite of Reading Proficiency must demonstrate proficiency in reading by scoring at least 220 on the ACCUPLACER NextGen reading assessment, 53 on the ACCUPLACER Reading Comprehension placement assessment, 14 on the ACT reading assessment, or 360/22 on the SAT critical reading assessment. Students scoring below these levels will be required to complete ENG 085 before enrolling in these courses.

Math and English Skills Assessment

Students who intend to take English, math or a general education course for the first time are required to take the English and math skills assessment prior to enrollment. Students should begin in the course(s) in which they place in their first semester and continue to enroll in the course in which they qualify until the college requirements are satisfied. See specific degrees for applicable course sequencing.

Standards of Academic Progress

The College has a process by which a student who experiences academic difficulty may receive assistance to improve academic performance and progress toward educational goals. Unsatisfactory academic progress is indicated by academic warning, academic probation, and academic suspension.

In order to plan a program of study and create an awareness of College resources which will assist a student's return to satisfactory academic standing, a student who has made unsatisfactory academic progress must meet with an academic advisor. Academic advisors may limit the number of credit hours a student may enroll in, require developmental classes, or recommend other resources that may assist the student.

In order for a student to be removed from academic warning or probationary status, the student must attain academic good standing (2.00 Cumulative GPA). A student's academic status will be determined at the end of each semester. The student who has made unsatisfactory academic progress will receive written notification at the end of the semester.

The academic standards categories and resulting status of students are listed below.

Academic Warning:

A student who has attempted 12 credits or more and earned a cumulative GPA of less than 2.0 is placed on Academic Warning (AW).

A student on academic warning (AW) may continue attending school as long as the student maintains a semester GPA equal to or greater than 2.0, based on attempted credits.

The academic warning (AW) standing will remain in effect until the cumulative GPA meets or exceeds 2.0, at which time the academic warning (AW) standing is removed.

Academic Probation:

If a student on academic warning (AW) earns less than 2.0 semester GPA in the subsequent semester, based on attempted credits, the academic warning (AW) standing converts to academic probation (AP).

A student on academic probation (AP) may continue attending school for up to two subsequent semesters. During the first semester on academic probation (AP), the student must achieve a semester GPA of 2.0 or above. During the second semester of academic probation (AP), the student must achieve a cumulative GPA of 2.0 or above.

Academic Suspension:

If the student on academic probation (AP) does not meet the above requirements, the academic standing converts to academic suspension (AS) and the student will be suspended from Yavapai College.

Petition for Reinstatement

A student who has been placed on academic suspension may petition to the Dean for Student Development (or designee) in writing, stating the reasons why the academic status and stated restrictions should be waived or changed. A petition will be considered after a minimum one semester waiting period. The petition is to be submitted at least one week prior to the semester for which enrollment is requested. If reinstatement is approved, the student will be placed on academic probation (AP) and progress will be reviewed at the end of each semester. The decision of the Dean for Student Development (or designee) is final.

State Authorization

The U.S. Department of Education requires institutions that offer distance education in a state where it is not physically located meet individual state requirements.  The State Authorization Reciprocity Agreement (SARA) is an agreement among member states, districts and territories that establishes comparable national standards for interstate offering of postsecondary distance education courses and programs.  Arizona was approved as a State Authorization Reciprocity Agreement (SARA) state effective November 11, 2014.  Yavapai College was approved as an Arizona member institution.  Yavapai College adheres to the Interregional Guidelines for the Evaluation of Distance Education Programs (Online Learning) for best practices in postsecondary distance education developed by leading practitioners of distance education and adopted by the Council of Regional Accrediting Commissions (C-RAC). This regulation applies only to distance education courses for students who reside outside the state of Arizona.

The Arizona SARA Council has jurisdiction over Arizona SARA approved institutions regarding non-instructional complaints for distance education students. If a student has gone through the complaint process at Yavapai College, they may register a complaint with the AZ SARA Council. Visit the AZ SARA Complaint Process website for more information.

Further information on State Authorization: www.yc.edu/stateauthorization

Student E-Mail Accounts

Yavapai College requires enrolled students to have an e-mail address to which official College communications can be sent. In the best interest of effective communications management, this address will reside on the College maintained e-mail system. Students may elect to forward their e-mail to an address different from their official Yavapai College account, but these students assume full responsibility for reading e-mail at the forwarded location. Students are expected to check their Yavapai College e-mail account, or the account to which their Yavapai College e-mail is forwarded, prior to the first class meeting and at least once a week during the semester. If you have questions regarding your student e-mail account, contact the Yavapai College Help Desk at 928.776.2168 or 800.922.6787 X2168.

Student Appeal of Academic or Instructional Decisions by Faculty

A student may appeal an academic or instructional decision by faculty if s/he deems the decision to be made in error. The appeal must be made in a timely manner in accordance with established procedures. Visit www.yc.edu/academiccomplaints for additional information and to submit the appeal.

Procedure

A student may only appeal a decision that affects him/her directly and must represent themselves in the appeal process. The appeal of an academic or instructional decision requires documentation that the decision was incorrect.

1. The first step in the appeal process is for the student to contact the faculty member who made the academic or instructional decision. This contact must be made within 10 business days of the official notification date of the decision. For appeals concerning a final grade, official notification is considered to be the date the grade is posted to the student's permanent record.
2. In the event the faculty member and student are unable to reach a mutual agreement within ten (10) business days, the student may then appeal to the appropriate Dean or designee. The appeal to the Dean or designee must be made within 10 business days in writing using the official form, "Academic or Instructional Decision Appeal to the Dean." All documentation supporting the reason for the appeal must be provided at the time the appeal is submitted. This appeal must succinctly describe the issues involved, evidence that an error was made, and any relevant information. Missing, incomplete or erroneous information may cause the appeal to be rejected.
3. The Dean or designee will review the student's appeal and make a decision based on the documentation provided by the student, the faculty member, and other relevant information that may include meetings with appropriate individuals. The Dean's or designee's investigation and decision must be concluded within 10 business days of the date the student appealed the decision. The Dean or designee will provide written documentation of the decision to the student and faculty member.
4. In the event the student is dissatisfied with the decision of the Dean or designee, a further appeal may be made to the Vice President for Instruction and Student Development or designee. The appeal must be made in writing within 10 business days of the date the student received notification of the results of the appeal to the Dean. This formal, written appeal must relate only to the original decision that is being appealed. No additional claims or issues will be included or addressed in the review of the appeal.
5. The Vice President for Instruction and Student Development or designee will conduct a formal review of the appeal as presented by the student, including review of relevant policy, review of information provided by the faculty member, and review of the decision by the Dean.

The formal review and decision by the Vice President for Instruction and Student Development or designee must be completed within 10 business days of the receipt of the student's written appeal. The decision must be communicated in writing to all involved parties. The decision of the Vice President for Instruction and Student Development or designee is considered final.

Student Holds

Holds may be placed on student records for outstanding obligations to the college. A student may not be able to enroll in classes, obtain grade reports, obtain official transcripts, or receive an earned degree or certificate until any holds placed on the record have been cleared. Examples of student holds are:

• Academic probation or suspension
• Bad or returned check
• Unpaid fees such as library fines
• Disciplinary holds for student misconduct
• Financial aid or student loan holds

Students can determine the originator of the hold via secure log in at www.yc.edu/MyServices/Students/ViewHolds.

Student Success: A Shared Responsibility

Becoming a successful student involves taking responsibility for your own experience at Yavapai College. Your college success can be measured not only in terms of acquiring skills and knowledge, but also through personal growth and development. Certain factors will contribute to your success, such as:

• Having clearly defined goals
• Knowing your skill levels
• Being aware of campus resources to support your efforts
• Recognizing that you are continually changing and growing as a person

Student Development staff share in the responsibility for your success by fostering an environment where your needs in each of these areas can be addressed. Working with our team of support personnel and other College resources, you will get the maximum benefit from your experience at Yavapai College. Establish your relationships with Student Development staff members early in your college career. We are committed to sharing in the responsibility for your success.

SUN (Shared Unique Number) System

The Shared Unique Number (SUN) System is a college course numbering system designed to help Arizona students plan their education and ensure successful transfer of course credits. The SUN System is being implemented in phases, initially including the AGEC and major courses having direct equivalencies at all three Arizona universities and the community college districts which offer them. Institutions are reviewing additional courses for inclusion in the SUN System.

• SUN courses are identified by a three-letter prefix, four-digit course number, and a SUN icon. These courses are labeled in university and community college catalogs, schedules, and websites, making it easy and immediate for students to find transferable courses.
• SUN courses are a subset of the tens of thousands of college courses that transfer among Arizona's colleges and universities. These courses and their equivalencies can be found in the searchable Course Equivalency Guide on AZTransfer.com.

Because each student has a unique academic plan, they are encouraged to consult with an academic advisor prior to enrollment. For more information about SUN, including a list of SUN courses, visit www.aztransfer.com/sun.

Transcripts

Transcripts are permanent academic records released by written consent (signature) of the student.

• Order online - cost is $7.25 per transcript
  • Current students: login www.yc.edu-My Services/Students/Request My Official Transcripts
  • Former students: www.parchment.com
• Order by mail - cost is $10.00 per transcript

If ordering by mail, the written request must include the student's signature, current mailing address and phone, and must identify where the transcript is sent. A check or money order must be included for $10 per transcript requested.

• Order in person at the Prescott Campus or Verde Campus - cost is $10.00 per transcript
  • Complete a transcript request and pay $10 to the cashier.

Students who have completed work at other institutions and wish to apply credits toward their Yavapai College degree or certificate must have official transcripts sent to the Office of the Registrar at the address above. Transfer students should meet with an academic advisor to achieve maximum benefit when establishing an education plan. Students receiving veteran education benefits are required by VA regulations to submit official transcripts from all colleges, universities, technical schools, non-accredited institutions and military training.

Visitors and Guests in Class

An enrolled student may occasionally bring a guest to class, upon permission of the instructor. Guests who wish to visit frequently will be denied entrance to the class unless they register officially for the class. Safety considerations or disruption of instruction may require that guests not be permitted to attend a class.